All grades are determined by the instructor in charge of the course. Grades are reported as follows:

Grading Scale

A         high honor (reserved for very distinguished work)

B         very good work of much more than average quality

C         work of good average quality

D        work of the lowest quality that will enable the student to meet the standards of McPherson College

I          work is incomplete. This mark will be given only when the reason for the incomplete has been unavoidable, as determined by the instructor and the vice president for academic affairs

F         work that does not meet the standards of McPherson College

PS      a passing grade on the pass/fail system

FL      a failing grade on the pass/fail system

CR      credit granted

NC     no credit granted

W       withdrawal from a course

IP       in progress

AU     auditing (class attendance with no credit given)

NR     not reported

        WV     waived (no credit given)

Incompletes

The grade of I should be given only when there are unavoidable reasons the student has been unable to complete the work by the end of the term. When instructors give a grade of Incomplete, they must also submit an Incomplete Grade Form with an alternate grade. If a Change of Grade Form is not submitted by midterm of the following semester, the alternate grade becomes the student’s final grade for the course.

Pass/Fail Option

A student may take only one course per semester on a pass/fail basis. Students must declare this intention by the end of the second week of class. General education courses and courses required for the major may not be audited or taken pass/fail.

Grade Points

Grade points are earned as follows:

A         4 grade points for each hour of credit
B         3 grade points for each hour of credit
C         2 grade points for each hour of credit
D        1 grade point for each hour of credit
F         0 grade points earned

Grading Periods

Faculty report grades at three points in the fall and spring semesters:

• Faculty report D and F grades only at the end of the first five weeks. This is a preliminary grade intended to alert students and advisors to poor academic performance while there is time to address issues and get the student the help needed to be successful. Students making all C’s or better do not receive a five-week grade report.
• All grades are reported at midterm, or half way through the semester. Midterm grades are preliminary and in no way indicate or guarantee similar grade at the end of the semester.
• Final grades are reported at the end of each term. These grades become a permanent part of a student’s transcript unless a course is retaken to replace the previously earned grade. Unless the instructor miscalculates the grade or submits the wrong grade by mistake, final grades cannot be changed except through the Grade Appeal Process located in the catalog.

Most courses require final examinations. A final examination period during which no regular classes meet (usually four days) is scheduled at the end of the fall and spring semesters. Final examinations or, in some cases, an alternative learning experience or evaluation activity will be given during this period according to a final examination schedule approved by the Educational Policies Committee.

Students who have three or more final exams scheduled on the same day of the final exam period may speak with the vice president for academic affairs about arranging with the involved faculty an alternative time for one or more of the finals. Students should not ask faculty to take their exams at a time other than the time approved by EPC for any reason other than extraordinary, unavoidable circumstances. Faculty have no obligation to give exams at a time other than the time approved by EPC, and approval of the vice president for academic affairs is necessary for them to do so.

With the approval of their advisors and the registrar, students may repeat a course. The last grade earned will be the grade used to compute the grade-point average. Courses taken at other institutions may not be used to repeat courses taken at McPherson College.

Some courses, such as choir, band, music ensembles, and private lessons, may be repeated multiple times.

After completing one year of intercollegiate athletic competition, students may enroll in intercollegiate competition for one credit hour, but a maximum of two credit hours for intercollegiate competition can count toward the 120 credit hours required to graduate. Students who transfer credits are limited to two credit hours for intercollegiate competition.

A student who receives a final course grade that he or she believes is biased, capricious, erroneous, or unfair must first discuss the evaluation personally with the instructor who assigned the grade. Unless the instructor is permanently absent or the vice president for academic affairs advises otherwise, no formal grade appeal may begin until that conversation has taken place.

If a student, after discussing the matter with the instructor, still believes the recorded grade is unfair, they should consult with the vice president for academic affairs, who may attempt to resolve the issue by conferring with the student and instructor separately and informally.

If no resolution is achieved through the intervention of the vice president for academic affairs, the student may, with the written permission of the VPAA, appeal to a review committee established as follows:

• A member of the faculty selected by the student,
• A member of the faculty selected by the instructor involved,
• A member of a faculty selected either by the VPAA or the president of the college. (This member of the committee may be from another institution than McPherson College.)

The committee will determine the legitimacy of the student’s grievance. If the student’s grievance is found to be valid, the committee will recommend an alternative grade for record. Decisions of the review committee are final and not subject to further appeal.

NOTE:  This same appeal process is used for students wishing to appeal an academic dishonesty incident reported to the vice president for academic affairs. See the Academic Integrity policy under Other Academic Policies.

Honor Rolls

At the end of fall and spring semesters, grade-point averages for the term will be calculated and an Honor Roll and Honorable Mention Roll compiled and published. Full-time students earning a GPA of 3.55 or higher will be placed on the Honor Roll. Students earning a GPA of 3.25 to 3.54 will be placed on the Honorable Mention Roll.

Students with an Incomplete reported for the term are ineligible for the honor rolls. Grade points earned by examination will not be included in the GPA to determine whether a student is on an honor roll.

Honor Graduates

Students who have consistently achieved a high level of scholarship during their study at McPherson College will be graduated with honors. Honors are determined by calculating both the overall cumulative GPA and the cumulative GPA in the major area of study. The lower of those two GPAs determines the appropriate honor, as follows:

• Students earning a minimum grade-point average of 3.55 to 3.74 will be graduated cum laude.
• Students earning a minimum grade-point average of 3.75 to 3.89 will be graduated magna cum laude.
• Students earning a minimum grade-point average of 3.90 to 4.0 will be graduated summa cum laude.

Transfer students will be considered for graduation honors based on their work at McPherson College. The only exception to this shall be for persons who have participated in a study abroad program. These grades shall not be used in the calculation of honors.

Graduation honors for students with Incompletes or outstanding classes will be calculated after all work is completed.

Undergraduate SAP Standards

The academic standing of an undergraduate student at McPherson College is measured by the student’s progress toward a degree within a specific amount of time. This includes a quantitative measure (residential cumulative grade point average) and a qualitative measure (credit hours earned as a percentage of credit hours attempted). The maximum time frame for completing a degree is 180 credit hours. The time frame may be extended if necessary for students who have changed majors. An appeal will be required for this extension.

A quantitative assessment is based on residential cumulative grade point average. Repeated coursework is included in the GPA hours of the most recent term that the course was taken.

The qualitative satisfactory academic progress is based on all coursework done at McPherson College and all other coursework counted towards the degree. At McPherson College, this includes failed coursework, coursework graded as incomplete and withdrawn coursework. All repeated coursework is included in the attempted hours.

Determinations of satisfactory academic progress are made immediately after each payment period. If a student takes a summer class, their academic progress will be reevaluated at the end of the summer term. Students who exceed the academic criteria listed in both the qualitative and the quantitative measures are considered in good academic standing. Students who do not meet one of these measures are placed on academic/financial aid warning or suspension and will be notified within 30 days after grades are due from the faculty. Progress is based on the chart below.

A student who fails to meet the quantitative or qualitative measures will fall into one of the following categories: Warning or Suspension.

1. Warning – Students who do not achieve one or more of the academic criteria in any given semester/term are put on warning. The student is sent notification stating the policy and the consequences of a consecutive term below standards.
2. Suspension – Students who do not achieve one or more academic criteria for a second consecutive semester are put on suspension. Students who are not permitted to continue their enrollment will be placed on suspension for at least one semester. A student on suspension will not be eligible for federal, state, or institutional financial aid. Students are notified of their suspension and given the choice to appeal. If the student chooses not to appeal, they will serve their suspension from the college.

Appeals

Students that had circumstances that prevented them from meeting SAP are encouraged to appeal. The student must complete an appeal by the deadline that is given in their suspension letter. An appeal template will be included with the suspension letter. The appeal should –

• Clearly explain the circumstances that have prevented the student from satisfactory academic progress. Examples of these circumstances could be, but are not limited to, the death of a relative, injury or illness, or another special circumstance. Documentation of this circumstance will be required.
• Include a specific plan the student is committed to implementing in order to work their way back into good academic standing.

If the appeal is approved, the student will be in either a one semester probation or a multiple semester plan. At the end of the next payment period, another review will be completed. If the student does not meet the standards again, they will be placed back on suspension. The student may appeal their suspension again; however, the explanation cannot be the same as the first appeal.

Academic Plans/Probation

Probation – If it is mathematically possible and probable that the student can meet satisfactory academic progress in one term and the student has an unusual circumstance, the student can be placed on probation and given one term to fix the issue. If the student achieves the required GPA and/or pass rate, the student continues in good standing. If the student fails to meet the minimum requirements, the student is immediately put back on suspension.   Students may appeal again if there are reasons for the lack of academic progress other than those cited in the original appeal.

Academic Plans – If it is not mathematically possible or is improbable that a student can achieve good standing in one term, McPherson College may choose to put the student on a multiple-term academic plan. The plan will utilize the SAP levels and a set number of credit hours per semester to get the student back into good standing. If the student meets the semester/term achievements but still lacks the cumulative requirements, the student is not put back on suspension but allowed to continue on their plan. If the student meets good standing sooner than planned, the student is put back in good standing. If the student does not meet any part of the semester/term plan, the student is put back on suspension. The student has the option to appeal, but a successful appeal will only be granted if there are circumstances other than those cited in the original appeal that explain the lack of academic progress.

Suspension

Suspended students that do not appeal or their appeal is denied, they will serve the term of their suspension from McPherson College. After serving their suspension, students must reapply for admission to McPherson College. The student will be considered for readmission. A student will not receive any federal, state, or institutional financial aid until they are back in good academic standing. However, the student does have the option to appeal their financial aid suspension when applying for readmission.

Graduate SAP Standards

The academic standing of a graduate student at McPherson College is measured by a qualitative measure (cumulative residential grade point average) and a quantitative measure (credit hours earned as a percentage of credit hours attempted). To maintain good academic standing, a graduate student must, at all times, maintain a 3.0 cumulative residential GPA and complete no less than 67 percent of all hours attempted. Any student whose GPA falls below 3.0 or who completes fewer than 67 percent of all attempted hours will be placed on academic warning. The student remains on warning until a 3.0 GPA is achieved or the percentage of hours earned totals at least 67 percent of hours attempted.

Determinations of satisfactory academic progress are made immediately after each payment period. If a student takes a summer class, their academic progress will be reevaluated at the end of the summer term. Students who exceed measures listed in both the qualitative and the quantitative measures are considered in good academic standing. Students who do not meet one of these measures are placed on academic/financial aid warning or suspension and will be notified within 30 days after grades are due from the faculty.

Graduation Requirements

In order to graduate, students must satisfactorily complete no fewer than 120 credit hours with a cumulative, grade-point average of 2.0 or higher, both overall and in the courses required for their major field of study. The grade-point average includes only courses taken at McPherson College and is calculated by dividing the number of grade points earned by the number of graded hours.

For a complete list of graduation requirements, see Requirements for the Bachelor’s Degree in the Degree Programs section and the Course Repeat Policy.

Conferral Dates

McPherson College will post degrees as they are earned. Commencement exercises are held each May for graduating seniors who are members of that class and who have successfully completed the graduation requirements, including applying for graduation and a positive senior audit. Please see the Participation in Commencement section for more details.

Graduation Checks

Students are highly encouraged to schedule two meetings with the registrar’s office to confirm they are on track to graduate. The first should be performed sometime during the spring semester of the sophomore year or first semester of the junior year. The second graduation check should be scheduled for the spring semester before the senior year. All students should be cautious about changing registration during the year. Any change that brings a senior below the stated requirements for participation in Commencement results in the student not being able to participate.

Candidacy for the Degree

In the fall, members of the senior class apply for candidacy for the degree to which their courses apply. Application is made through the registrar’s office. Only those members of the senior class that have been accepted as candidates for a degree may participate in Commencement events. Seniors not filing this application risk being overlooked for a diploma and inclusion in the Commencement program.

Participation in Commencement

Commencement exercises are held each May for graduating seniors who are members of that class and who have successfully completed the graduation requirements, including applying for graduation and a positive senior audit. Please note: Elementary education majors cannot participate in Commencement until after student teaching has been successfully completed. Secondary education majors may walk as a participator if they already have 114 earned credit hours and have met all the requirements for their major. They will then graduate after successfully completing their student teaching experience.

Only students who have successfully completed 114 credits out of the required 120 credits (meaning they do not have more than 6 credits outstanding) and with a minimum 2.00 grade point average (both overall residential and in the major as figured by tentative senior grade due date) and do not have a balance with the college are eligible to be included in the Commencement program and participate in Commencement and its related activities without having earned their degree. Students who participate in Commencement without actually graduating are referred to as “participators.” The diploma is conferred and a complete transcript available for order following completion of all requirements.

Neither senior status, number of courses attempted, time spent in college, delays in submitting off-campus or transfer work, nor other circumstances or miscommunication eliminate the 114 credit requirement for participation in Commencement. The responsibility for understanding and meeting graduation requirements rests entirely with the student.

Diplomas

A diploma is issued to each member of the graduating class approximately six weeks after Commencement under the following conditions:

1. All requirements for the Baccalaureate degree have been successfully completed. A diploma is not issued to participators.
2. The recipient has no outstanding financial obligations to the college.

The fee for replacing a diploma is $40 (domestic) or $50 (international).

Student Responsibility for Academic Progress

Although McPherson College provides a thorough academic advising program, the ultimate responsibility for fulfilling requirements for satisfactory academic progress and graduation lies with the student. A student must satisfy the requirements of the catalog in effect at the time that the student is admitted and begins course work in a degree program; or the student may, with the consent of his/her advisor and the registrar, graduate under a subsequent catalog, provided the student complies with all requirements of the later catalog.

Students are expected to be familiar with the information presented in their applicable catalog, and to know and observe all regulations and procedures relating to their program of study. In no case will a regulation be waived or an exception granted because a student pleads ignorance of, or contends that he/she was not informed of, the regulations or procedures. Students planning to graduate should be familiar with the deadline for application for graduation and other pertinent deadlines.

Students should schedule an official graduation check with the registrar’s office during the second semester of their sophomore year. A final check with the registrar’s office is required during the first term of the senior year to assure that the student will meet all graduation requirements. Part-time students should complete the graduation check during the term prior to the term in which they expect to graduate.

Academic Integrity

Academic dishonesty is any act of cheating, fabrication, or plagiarism.

• Cheating is using or attempting to use unauthorized materials, information, or study aids. Examples: copying homework, copying someone else’s test, using an unauthorized “cheat sheet,” etc.
• Fabrication is falsification or invention of any information or citation. Examples: making up a source, giving an incorrect citation, deliberately misquoting a source, etc.
• Plagiarism is representing the work (words, pictures, ideas, etc.) of another person or entity (e.g. Course Hero and/or the inappropriate use of ChatGPT) as one’s own in the submission of an academic assignment.

(The examples above are not exhaustive; infractions may include actions not listed.)

Other Kinds of Academic Dishonesty

Academic dishonesty can also include dissimulation and aiding and abetting.

• Dissimulation is the act of disguising or altering one’s actions so as to deceive another about the real nature of one’s actions concerning an academic exercise, including (but not limited to) fabricating excuses for missing classes, postponing tests, handing in late papers, turning in a paper for one class that was originally written for another class (when original work is requested), taking inappropriate credit for group work, etc.
• Aiding and abetting is knowingly facilitating any act defined in this policy, including (but not limited to) helping other students plagiarize and/or cheat by unauthorized sharing or distribution of lab work or coursework, regardless of whether or not one is currently enrolled in the course. Unauthorized sharing includes posting onto homework sharing websites (e.g., Course Hero and other similar websites, either currently available or in the future). Aiding and abetting also includes not reporting others’ cheating incidents, etc.

Faculty retain the right to deal with instances of dissimulation and aiding and abetting as they deem appropriate, including reporting such incidents to the VPAA.

Procedures for Unintentional Violations of Academic Integrity

Instructors use their discretion in determining whether infractions of academic integrity are intentional or unintentional. When instructors determine an act of academic dishonesty is unintentional, they may use their professional judgment in determining the best way to remediate the student.

Procedures for Intentional Violations of Academic Integrity

When instructors determine that an act of academic dishonesty is intentional, they shall

1. Complete and submit an Academic Dishonesty Incident Report form, including documentation of the incident, to the Chief Academic Officer (CAO). (The form is available on the college Intranet site or in the Academic Affairs office.)
2. Impose the sanction for academic dishonesty provided in their course syllabus, pending notification from the CAO that their incident report is the first one filed against that student.

Students reported to the CAO for the first time for an act of plagiarism shall submit documentation of their successful completion of a recommended plagiarism prevention program.

If a student has had one or more incident reports previously submitted to the CAO, the following consequences shall ensue:

• Second reported offense: The student shall fail the course. At the request of the reporting faculty member, the student, the faculty member, and the CAO can meet to determine the appropriateness of an F in the course for the behavior reported.
• Third reported offense: The student shall be suspended for the remainder of the term plus one additional full semester and fail the course in which the incident occurred. If the incident is reported prior to the last day to withdraw without a grade, the student will be withdrawn from all other courses in which he or she is enrolled. If the incident is reported after that date, the student shall receive final course grades calculated by adding zeroes for all remaining course assignments to grades received up to that point in the course. Suspended students must reapply for admission and are not guaranteed re-admittance.
• Fourth reported offense: Dismissal with no right to appeal.

The CAO or designee will notify the student, the student’s advisor, and the Coordinator of Student Success each time an Academic Dishonesty Incident Report is submitted. With the exception noted above for a student’s fourth infraction, students have the right to appeal any charge of academic dishonesty following the same procedures described in the Grade Appeal Policy published in the academic catalog.

Class Attendance

Every professor has the autonomy to establish his or her own class attendance policy, which is explained in the course syllabus. Students are responsible for understanding and complying with each professor’s policy. Instructors may lower final grades or fail students who do not comply with the attendance policy set forth in the syllabus. The vice president for academic affairs may withdraw chronically absent students from one or all of their courses.

Unless the instructor’s attendance policy specifies otherwise, students should notify instructors of necessary absences well in advance and arrange alternative means for completing class activities, if appropriate. When prior notification for absences is not possible, the student should explain each absence to the instructor at the next class meeting. The instructor will determine whether make-up work is allowable.

McPherson College’s Department of Athletics makes every effort to minimize student-athletes’ absences for intercollegiate competition. Although the athletics department notifies faculty in advance of students who will participate in intercollegiate competition, each student-athlete is responsible for contacting instructors prior to the missed day to make arrangements due to absence(s); when the student-athlete makes appropriate arrangements with faculty in advance of their absence, the absence will be considered excused. However, when the student-athlete fails to communicate in advance with instructors, those instructors may consider the absence unexcused. It is unacceptable for student-athletes to miss classes for sports-related activities such as practices, team meetings, weight lifting, film sessions, etc., unless approved by the athletic director and CAO.

Classroom Conduct

Faculty members have the responsibility to maintain an atmosphere conducive to learning in their classrooms and labs. Therefore, when, in the judgment of the instructor, a student’s behavior undermines the learning atmosphere, the instructor may remove that student from the classroom for the remainder of the class period.

Students who repeatedly undermine the learning environment, or whose disruptive behavior includes violence, threats, or harassment, may be subject to permanent ejection from a course. Unless the instructor specifies otherwise, ejected students fail the course. Students have the right to appeal an instructor’s request for permanent removal from a course to the CAO.

Documents Originating From Another Agency or Institution

In accordance with record release standards, we do not release official documents nor copies of official documents that have become the property of  McPherson College. Examples of documents include high school records, ACT/SAT scores, AP/IB scores, and college transcripts from other institutions. Please contact the originating agency, organization, or institution that produced the original records to obtain an official record.